ISACA Kettle Moraine Chapter - Board Responsibilities

Board Responsibilities

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All Board Members

Attend Board meetings.

President

Execute the policies and decisions of the Board of Directors.
Preside and maintain order at all Meetings of the Board of Directors and the Chapter.
Appoint a Chairperson for each Standing and Select Committee.
Appoint members for each Standing and Select Committee.
Plan Chapter Goals and activity with immediate and past President and Vice President.
Organize Chapter Structure.
Budget
Establish clear lines of authority.
Direct Chapter Activity.
Control and Appraise Chapter Activities.
Co-sign checks over a specified dollar amount with the Treasurer.
Committee Chapter information and concerns to ISACA International Headquarters.
Conduct Board Meetings
Take notes at meeting and write summary for Byteline
Write President’s message for Byteline
Distribute and collect evaluations at meetings

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Vice President

Assume the duties of the President when the President is absent.

Assist the President in establishing working Committees.

Report Committee activity for committees responsible for overseeing.

The review and updating of all Position Descriptions and Performance Standards.

Act as Parliamentarian for all Board of Directors and Chapter Meetings.

Arrange for an audit of financial records.

Attend Regional Chapter’s Presidents’ Council.

Fill in as necessary for the President

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Secretary

Keep written minutes of Board and Chapter meetings and distribute minutes to each Board member.
Maintain all Chapter Records, except those specifically assigned to other Officers or Committees.
Record attendance at Board Meetings.
Maintain all official documents, including but not limited to:

By-laws
Charter
Incorporation Records
Insurance Records
Official membership list, indicating Officers, Directors, Committee Chairpersons
Corporate Seal

Call meeting to order, in the absence of the President and Vice-President and preside until the election of a Chairperson Pro-Tem, which should take place immediately.
Take minutes of Board meetings and publish in Byteline

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Treasurer

Maintain a balanced Financial Record consisting of:

A General Ledger
A Checkbook
A Savings Bank Book
Treasurer’s Reports
Financial Correspondence
Canceled Checks
Deposit Slips
Bills Receipted and Outstanding

Issue payments for all incurred expenses.
Collect all funds owed to the Chapter.
Purchased supplies including:

Meeting equipment and supplier
Stationary and office supplies
Speaker gifts
President’s plaque
Prizes, favors, etc.

Maintain an Inventory Record of physical equipment owned by the Chapter.
Prepare a Monthly Treasurer’s Report for Board Meetings, and a Year End report for the Association.
Assist the President in the preparation of the Budget.
Deposit receipts from monthly meetings on a timely basis
Pay outstanding debts on a timely basis
Balance bank statements

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Seminar Director

Maintain contact and work with Education Directors of other local ISACA Chapters and the ISACA organization.
Recommend changes of Chapter support of the IS auditing education effort.
Plan educational meetings, conferences or seminars.
Maintain contact with the CISA Coordinator to assist with CISA Review Session.
Keep informed of available articles and publications on IS auditing.
Keep the Chapter membership informed about all Committee activities.
Maintain files. Those considered permanent are to be turned over to the succeeding director.
Work with the ISACA Education Coordinator to promote educational programs.
Obtain preapproval of continuing educational hours for special educational programs.
Arrange for a seminar speaker
Make arrangements for the seminar (i.e., location, setup, time, etc.)
Be at the seminar when it occurs to ensure it runs smoothly, announce speaker, and collect fees due (arrangement type duties).
Provide a financial report on the seminar to the Board.

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Membership Director

Conduct an annual ISACA Membership Campaign.
Work with ISACA Membership Secretary to promote membership and assure accurate records.
Obtain and maintain an adequate supply of current ISACA Membership Application Forms and all other related material available to solicit new members.
Obtain and maintain an adequate supply of chapter stationary.
Contact appropriate companies that have no ISACA members and encourage them to sponsor a member in the Chapter.
Contact potential dropouts to see if they can be persuaded to continue their ISACA membership, or to ascertain their reason for discontinuing membership.
Contact potential members, supplying them with pertinent ISACA information, and encouraging them to submit an application.
Process all applications promptly, making sure they have been completed properly, checking the qualifications of applicants and investigating as thoroughly as necessary to support a recommendation of acceptance.
Present all applications to ISACA International Headquarters.
Supply ISACA International Headquarters, the Chapter President and Secretary with all Applications for ISACA membership. The Secretary should add the accepted applicants to the Chapter mailing list and the official membership list.
Supply new members with a Member Profile Questionnaire and ensure the questionnaire is returned properly completed.
Maintain a complete and orderly file of Profiles and Applications.
If dues are collected by the Chapter, record and forward all payments to the Chapter Treasurer and notify the ISACA International Membership Secretary.
Maintain Membership Record.
Keep the Chapter Membership.
Issue Membership Directory updates.
Make frequent inquiry of present members concerning prospective members.
Invite all prospective members to Chapter meetings.
Follow-up with prospective ISACA Membership Application.
Learn and understand the eligibility standards for evaluation of applications.
Keep the President and Secretary advised on the status of all applications.
Maintain a file of pertinent records and correspondence. Give this file to the succeeding Membership Director at the conclusion of the Chapter year.
Investigate all resignations to determine the reason and forward to the ISACA International Membership Secretary.
Maintain membership lists
Provide mailing labels for the Byteline and for other needs
Ensure the ISACA membership directory is up-to-date (board list, chapter history, membership list by company and name) and that new members get a copy of it.

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Arrangement Director

Make recommendations to the Board of Directors regarding meeting times, dates and location, food service, etc.
Arrange for beverage service, menu, table arrangements, etc.
Receive and tabulate reservation cards for members and guests attending both pre-meeting seminars and Chapter meetings.
Notify the management of the meeting place of the number expected to attend each meeting.
Prepare name tags for each attendee of the meeting.
Insure that facilities required by the speakers are on hand and in working order (such as lectern, audiovisual, screen, easels, etc.).
Receive payments for meeting fees from guests in cooperation with the Chapter Treasurer.
Receive and handle complaints. If food is poor, portions are small, service is inadequate, facilities uncomfortable, or speaker cannot be seen or heard from some table locations, take corrective action or make recommendations for improvement to the Board of Directors.
Start the meeting promptly – ending on or before a prearranged time. This discipline is most important in attracting members beyond the local Chapter area.
Assist in arrangements for seminars and workshops.
Make arrangements with hotel for meeting room and meals (i.e. dinner, lunch, snacks)
Arrive early to begin registration at the designated time

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Publication Director

Provide a monthly newsletter, including a preview of the next monthly Chapter meeting.
Maintain a flow of information to the entire membership about the work of the ISACA International, the local Chapter and all Chapter events.
Enter the Chapter newsletter in the ISACA Annual Newsletter contest.
Remind Board members of article due dates
Research articles for inclusion in the Byteline
Produce Byteline and distribute to members
Submit meeting announcements to local newspapers
Web master for the web site

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Program Director

Plan a detailed Speaker Program for an entire year, in advance.

The formal Chapter program probably is the most important single factor in the general success of Chapter activities. Programs that are interesting and valuable will bring members to meetings and will interest prospective members.

Provide a minimum of one standby program for the current Chapter Year in the event it is needed in an emergency.
Keep informed of, and record, data regarding potential speakers.
Maintain a file of records and correspondence, surrendering this file to the succeeding Program Director at the conclusion of the Chapter Year.
Complete arrangements for speakers for each Technical Session for the Chapter Year.
Prepare, and present at the first Board of Directors Meeting, a General Program for the following year, detailing subjects, speaker possibilities, possible costs and alternate programs.
Submit to the President, by the third Board Meeting, a complete and confirmed program for the following Chapter Year.
Determine member interest by means of questionnaire.
Accumulate for future Program Director a list of potential program topics and other program possibilities.
Confer with the ISACA Education Coordinator regarding potential program offerings.
Arrange speaker for monthly meetings
Ensure speakers have what they need for their presentations (i.e., directions to meeting location, overhead projector, number of attendees, meeting time)
Present gifts to speakers at the end of the meeting
Introduce speakers at the meeting

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CISA Coordination Director

Have information on the CISA program published in the Chapter Newsletter and Directory.
Request time at Chapter Meetings to speak about the CISA Program.
Become knowledgeable about the CISA program to be able to handle most information requests.
Be present and visible at all Chapter activities to be able to answer questions about the CISA program.
Contact potential CISA Exam writers prior to the registration deadline to increase CISA Exam registration.
Provide logistical support to CISA Exam writers (e.g. map of Exam site location).
Present the CISA program to local organizations, other than the ISACA Chapter, by use if their newsletter or by presenting the program at their events. Issue local Press Releases on the program.
Encourage the formation of CISA review courses and study groups. Maintain a library of CISA Exam preparation material.
Identify potential members who are CISA’s or Exam writers. Inform the Membership Committee.
Identify local CISA’s who can help in the CISA program at the international level. Advise the Director of Certification.
Contact individuals who have passed the CISA exam and congratulate them on their accomplishment. Invite them to CISA recognition night and explain their free meetings.
Introduce the individuals who have passed the CISA exam at the CISA recognition meeting.

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Past President

Ensure a smooth transfer to the new board members
Help the President with Chapter Goals and activities
Write a Chapter history for the directory
Solicit officers for the next chapter year

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